1. (i) Profiling Information: For providing Services we require certain information for registration such as such as your name, physical addresses, postal addresses, telephone and fax numbers; and certain information about your personal identity such as gender, marital status, age, etc. Further, we also collect and store your usernames, passwords, email addresses and other security-related information that you use for our Sites in relation to our Services
2. (ii) Service Usage and Transactional Information: For enabling you to make payments using our Services, we may, upon your consent, store your financial information such as your bank account or details mentioned on your credit cards or debit cards, or other payment instrument details etc. that are required for a successful transaction. Further, for certain Services, including our bill payment service, we require your bill payment account information such as your account number, payment history, your account history with us etc. We also store transaction details such as amount spent, merchant name, transaction ID, date and time of transaction, of your e-commerce transactions. Further, we may also store information relating to your income and lifestyle levels.
3. (iii) Navigational and Log Information: We collect information about your navigation using our Services, for example the URLs of websites from which you reach our Site, and from which you request downloads, pages visited/ downloaded on our Site, websites or pages of merchants you visit using our Services. We may also collect information such as your domain name, web request, IP address, mobile application version, type of operating system that your computer uses, browser type, browser language, location, date and time of request, the products you buy, the referring site, and the time that you spend on the site.
4. (iv) Correspondence Information: We collect the content, information about your correspondence, the destination/origin of communications between you and any other person using our Services, which include email communications, blog, chat room and discussion board communications, instant message communications, experts forum communications, facsimile mail communications, membership of mailing lists etc.
5. (v) Cookies: A cookie is an insignificant portion of data that is sent to the web browser of your device from which Site is accessed. If your web browser settings permit, cookies can be sent to your web browser for recording information about your online preferences and allowing us to cater to your interests in a better manner. You can set your browser to notify you when you are sent a cookie, giving you the chance to decide whether or not to accept it. If you do accept a cookie, you thereby agree to our use of information collected by us using that cookie.
6. (vi) Stored Information: We may collect any data or information either created by you or by a third party and which you wish to store on our servers such as usernames, image files, documents, etc. or which may be required to display information to you through our Service.
7. (vii) One Time Password (“OTP”): OTP is a one-time password which is provided by your issuing bank in order to carry out the second factor authentication of your debit/credit card. If you opt for our ‘one tap’ feature, you understand that we will be able to retrieve your OTP from the message received on your mobile and populate and submit the OTP on the issuer’s page for second factor authentication of your debit/credit card.
We understand the importance of your Personal Information and ensure that it is used for the intended purpose. By accepting the terms of use you agree that we may collect and store your Personal Information, in accordance with the applicable law, as long as you subscribe to or use our Services subject to the limitations set out in this Privacy Policy.
(i) We require the profiling information which includes details such as identity details, contact details, usernames and passwords in order to manage our relationship with you and provide Services to you.
(ii) We collect and store your service usage and transactional information in order to enable you to view certain details of all your transactions which have been made using our Services, to provide you uninterrupted and satisfactory Services, to administer our relationship with you, to comply with any statutory or regulatory requirement, to monitor your use of our Services for the purposes of ensuring compliance with our user rules.
(iii) To improve our Services, we need to constantly update and alter our business and marketing strategies for which we require the navigational and log information to determine and analyse the merchants, markets, technology, operating systems, browsers, devices, locations from which our Services are used most or used least. For example, such information and its analysis will help us focus more on your needs by providing you a wider range of Services, or developing updates for particular operating systems and mobile application versions, etc. Further, the information collected helps us offer you other products, programs, or services that we believe may be of interest to you. In addition, such information collected will help us alert you in case of software compatibility issues.
(iv) We want to serve you better and therefore we require your correspondence information in order to enable us to learn about the information and content of communications by you such that we can deduce your feedback from such communications, analyse, endeavour to improve, ask you for further feedbacks, reply.
(v) The data collected by cookies helps us track, analyse and understand User trends so as to enable us to understand lacunas (such as slow response time on our website page) and improve your interactive experience of using our Services, our web design, features and functionalities.
(vi) We access data or information stored by third party in case required for providing you uninterrupted and satisfactory Services or in case consented by you.
(vii) For enabling you to make quicker transactions and relieving you from the hassle of copying/ keying in the 6 digit OTP, we have developed advance technologies which would automatically retrieve the OTP and the mention the same in the relevant column of the transaction page.
(viii) Combinations of the information collected as mentioned in this Privacy Policy such as physical address, device information, email address when coupled with information which is not Personal Information such as speed of typing, the maximum screen area usage, other patterns and data help us detect and protect Users and ourselves against errors, fraud, or other criminal activity.
We collect and use some of your information in an aggregated form to compile statistical and demographical profiles for our business and marketing activities and to customise our Services to you. We may disclose such information about you, provided that the information is in an aggregated form that is not capable of being used or interpreted in such a manner as to identify you. It is clarified that the consolidated Personal Information of all Users which has been collected by us, is the property of IVBM (OPC) PVT. LTD. and we may use it, in whole or in part, in our sole discretion and without any compensation to you, for any legitimate purpose and you hereby confirm that you have no objection to the aforesaid use of your Personal Information.
We do not disclose or share your Personal Information with any third party until essential for providing you Services; or for the below purposes in accordance with this Privacy Policy.
We do not disclose or share your Personal Information with any third party until essential for providing you Services; or for the below purposes in accordance with this Privacy Policy.
(i) Information security is critical to us and we will not share your Personal Information with any other third parties except, and only to the extent necessary, with parties such as our merchants, acquiring banks, credit card processors, etc. for us to deliver payment processing services to you.(iv) If, by usage of some functionalities of our Service, you receive Personal Information about other user(s), you agree to keep the same confidential and only use it in connection with the Services, without disclosing the same to another user or third party.
(v) In order to ensure that all our users comply with the user rules, we may monitor your Personal Information to the extent that this may be required to determine compliance and/or to identify instances of non-compliance.
(vi) We may disclose the Personal Information pursuant to applicable laws, a directive or order of a government entity or statutory authority or any judicial or regulatory authority or to law enforcement agencies in any official investigation including but not limited to cyber incidents, prosecution and punishment of offences. You agree that IVBM (OPC) PVT LTD. has the right to monitor and to disclose Personal Information as may be necessary to satisfy any law, regulation or other governmental request. We may transfer Your Personal Information or other information collected, stored, processed by IVBM to any other entity or organization located in India or outside India only in case it is necessary for providing Services to You in connection with Application. We will cooperate with the appropriate law enforcement authorities in investigating claims of illegal activity.
(vii) We will only disclose your Personal Information in accordance with this Privacy Policy. If we want to use it for any other purpose, we will obtain your prior written consent.
(viii) If you decline to submit Personal Information to us, then we will unfortunately not be in a position to provide the Services to you.
(ix) If all or some of the business, stock or assets of IVBM are acquired or merged with another business entity, we will share all or some of your information with this entity to continue to provide the Service to you. You will receive notice of such an event and the new entity will inform you of any changes to the practices in this Privacy Policy. If the new entity wishes to make additional use of your information, you may decline such use at such time.
(x) IVBM does not control the acts of its Users. All Users should be aware that, when they disclose Personal Information such as their name, e-mail address, etc. to third parties, the Personal Information may be collected and used by others to send unsolicited e-mail from other parties, who may or may not be Users. In the event that you encounter any person is improperly collecting or using information about Users, please contact us by emailing at [email protected]
(i) We work to protect the security of your Personal information during transmission by using appropriate software, which encrypts information you input. This encrypted information is stored on secure systems/computers. Further, we ensure that the number of employees involved in the management of the data centre who have physical access to these computers is limited. Also, we use advanced security technology to prevent our computers from being accessed by unauthorized persons.
(ii) We have also implemented information security practices and standards and have in place comprehensively documented information security programmes and policies containing managerial, technical, operational and physical security measures that are in compliance with the Indian laws including, so as to protect the Personal Information provided to us from unauthorized access, use, modification, damage, disclosure or impairment. In fact we have received ISO 27001 certification. Further, we may from time to time use reasonable additional or alternative procedures to ensure the security and confidentiality of your Personal Information through our Sites.
(iii) No data transmission over the internet is fully secure, so we cannot ensure or warrant the security of any information you submit to us. Further, we do not guarantee in any way, the security of any Personal Information that you transmit or share on the Site; and you do so at your own risk.
(iv) If any security breach comes to our knowledge, then we may take all steps required to protect misuse of such Personal Information and may attempt to notify you electronically so that you can take appropriate protective steps.
Any of your information which you provide when you use our Services to an open, public environment or forum including (without limitation) any blog, chat room, community, classifieds or discussion board,
(a) will not be considered confidential,
(b) will not be considered as Personal Information, and
(c) is not subject to protection under this Privacy Policy. Since such public environments are accessible by third parties, it is possible that third parties may collect or use such information for their own purposes. You should accordingly be careful when deciding to share any of your Personal Information in such public environments. Please note that we are not liable to you or any third party for any damages that you or any third party may suffer on account of your disclosure of Personal Information in any public environment.
Easytohrm reserves the right to change, modify, add, or remove portions of this Privacy Policy at any time for any reason. In case, any changes are made in the Privacy Policy, Easytohrm shall update the same on the website. Users should periodically review this page for the latest information on our privacy practices. Once posted, those changes are effective immediately, unless stated otherwise. Continued access or use of the Services constitutes your acceptance of the changes and the amended Privacy Policy. However, if you do not agree with the changes, please do not continue to use the Services or submit Personal Information to us.
(i) If you are a User, and would like to view the information we have collected from you or you want to correct your information or details, please send us your request by email on the ‘contact us’ page on www.easytohrm.com
(ii) The User can at any time while availing the services or otherwise, withdraw his/her consent given previously to easytohrm for collecting, receiving, possessing, storing, dealing or handling Personal Information of the User, by sending us your request by email on the ‘contact us’ page on www.easytohrm.com In such case, Easytohrm will unfortunately not be in a position to provide the Services to you. However,IVBM (OPC) PVT. LTD will be able to retain such Personal Information for the time period in accordance with the applicable laws.
When a user visits and browses through our site, cookies are by default sent to the device being. These cookies can be disabled by you, if you wish to. However, turning cookies off might lead to disturbance in effective functioning of certain parts of the website. The sole purpose of sending cookies to your device is to track your preferences, browsing and ordering trends as well as improving search results and suggestions for you.
We collect personal information such as employee name, contact details, profile information, and employment details to manage and maintain HR records.
Location data and live selfie images are collected at the time of attendance punch-in and punch-out to verify employee presence, time, and location.
The app requests access to the device's storage to allow employees to upload necessary documents (e.g., identification, certificates) as part of their profile setup and for mandatory records.
Access to files is limited to specified HR requirements and will not include any other personal files on the device.
Location data is captured during attendance punches to confirm the employee’s presence at the designated workplace.
Live selfies taken at punch-in and punch-out provide additional verification, enhancing accuracy in attendance tracking.
We use encryption protocols and data protection measures to securely store and manage all personal information, location data, and uploaded files, limiting access to authorized HR personnel only.
We do not share any personal data, attendance records, location information, or uploaded files with third parties without explicit consent, except when required by law.
Employees have control over permissions and can modify access to certain app features. However, specific permissions are required for the full functionality of the attendance and HRM features.
Employee data, attendance records, and uploaded files are retained only for as long as necessary to fulfill HR operations and are securely deleted upon termination of employment or upon request.
Any updates to this privacy policy will be communicated through the app, and users will be notified of significant changes regarding data usage and permissions.
If you have any questions, queries, concerns or feedbacks about this Privacy Policy or our Privacy related practices, please feel free to contact us with below details
IVBM OPC PVT LTD.
1st Floor , 30/896 B2 , Santhi Reverdale Mountain Road ,
Near Metro station Thykoodam , Vyttila ,
Ernakulam Kerala -682019,
+91 70129 86300
INDIVBM OPC PVT LTD.
1st Floor 30/896 B2 , Santhi Reverdale
Mountain Road , Near Metro station
Thykoodam , Vyttila
Ernakulam
Kerala -682019
KSAMultiple Portfolio Company Limited.
EDJA5467 5467, Othman Bin Haneef 8466, Dammam , AL Rabie,
Othman Bin Hanif,
32241- Kingdom of Saudi Arabia
